Hiring organization

Employment Type

Full-time

Beginning of employment

ASAP

Duration of employment

Permanent

Industry

IT and Software Developer

Job Location

Essex, East England, UK

Working Hours

Base Salary

£26,200 Per year

Date posted

June 6, 2023

Position title

Office Manager

Description

The Office Manager is responsible for overseeing the day-to-day operations of the office and ensuring that business runs smoothly.

Responsibilities

Organizing meetings and managing databases
Dealing with correspondence, complaints, and queries from clients and other stakeholders
Supervising and monitoring the work of company staff to ensure that tasks are completed on time and to a high standard
Implementing and maintaining procedures and office administrative systems to improve efficiency and productivity
Organizing induction programs for new employees to ensure that they are properly trained and equipped to perform their roles
Ensuring that health and safety policies are up-to-date and that all employees are aware of and adhere to them
Attending meetings with senior management to provide updates on office operations and to receive feedback
Partnering with HR to update and maintain office policies as necessary
Ensuring all items are invoiced and paid on time to maintain the organisation's financial health.

The ideal candidate should have excellent organizational and communication skills, the ability to multitask and prioritize effectively, and a good understanding of office management best practices. Additionally, experience with relevant software such as Microsoft Office, and various database systems is required.

Qualifications

A track record of at least 1 year of work experience in a similar role, such as Office Manager, Front Office Manager, or Administrative Assistant
Proven experience in managing and overseeing office operations, including managing staff and implementing and maintaining procedures and systems
Knowledge of office administration responsibilities, systems, and procedures
Proficiency in Microsoft Office, specifically in Excel and Outlook
Familiarity with email scheduling tools, such as Email Scheduler
Excellent time management skills and ability to multitask and prioritize work effectively
Attention to detail and problem-solving abilities
Strong written and verbal communication skills
Strong organizational and planning skills, with the ability to work in a fast-paced environment
A creative mind with the ability to suggest improvements and drive change within the office.

Skills

Passion for the role, and a strong desire to ensure that the office runs smoothly and efficiently
Strong organizational skills, with the ability to plan, coordinate and manage multiple tasks and projects simultaneously
A proactive and solution-focused approach to problem-solving and decision-making
Strong team working skills, with the ability to work effectively with colleagues and other stakeholders
Excellent time management skills, with the ability to prioritize and manage multiple tasks and deadlines
Leadership qualities, with the ability to manage and motivate a team, delegate tasks, and provide guidance and support to staff members.

Job Benefits

24 days Annual Paid